Why you should use Virtual Data Room services to secure sensitive data on their servers?

Information processing technologies are constantly being improved, and the practical methods of ensuring information security are changing.

Personal data threats in business information systems

The development of information technology leads to the fact that the problems of information security every year become more and more relevant and at the same time more complex. Most corporate solutions, in which large investments are made, are aimed at protecting the perimeter. However, the very corporate information itself, the data that is stored in files and databases must also be protected at all levels and throughout the entire life cycle. So, how to prevent unauthorized access to confidential data? How to protect information on corporate servers and differentiate access rights to data?

Virtual Data Room is a modern and convenient solution for protecting data on servers and in data storage systems using cryptography. For example, fundraising data room software is widely used in business operations. This means that you can monitor each stage of the transaction, and exchange documents with investors in real-time. Moreover, end-to-end encryption guarantees strict confidentiality.

Online Data Room supports two security models – a file server model with the ability to create shared network resources and an application server model that prohibits direct access to data over the network. Both models can be used on the same server. Depending on the type of license, direct access to protected databases over the network may be prohibited for all employees, including the system administrator, and only allowed through running applications.

Ways to protect sensitive data in the Data Room

Each organization has its approach to formulating data protection requirements, while taking into account industry specifics, the need to comply with regulatory requirements, and many other factors.

1. Encryption

The use of encryption tools solves the problem of restricting access to confidential information. No one else, having gained access to your server, will not be able to read the closed data. The used modern encryption algorithms with a large key length guarantee reliable protection and resistance to cracking even with the help of high-performance computers.

Basic requirements for data encryption in the Data Room include:

• the strength of protection must be such that secrecy is not compromised even when an attacker becomes aware of the encryption method;
• the encryption algorithm used should not have weaknesses that could be exploited by cryptanalysts;
• encryption should be as “transparent” as possible for the user – the user does not notice the process of encryption and decryption of data during operation;
• the system should be maximally resistant to random errors and incorrect actions of users.

2. Authentication

Verification of user rights to access protected data is the most important function of the confidential information protection system. This is why the authentication process is often the target of attackers when attacking. It’s justified since it is much easier to spy on, steal or guess an access password than to decrypt protected data. As a consequence, a user authentication process that relies solely on passwords cannot provide adequate protection for sensitive data.

3. Emergency termination of access

In emergencies, when it becomes known about an attempt of physical access or an attempt to seize server equipment of the Data Room, the possibility of emergency termination of access to data becomes an extremely useful protection tool. The system must, upon a signal, ensure the correct termination of work with data, encrypt the data being processed at the moment and limit the ability of unauthorized persons to access them.